ROTARY STRATEGIC PLANNING FELLOWSHIP BYLAWS
ARTICLE I - NAME
Section 1.1. The name of this Rotary Fellowship is Strategic Planning Rotarians’ Fellowship (S-PRoF)
ARTICLE II - PURPOSE
Section 2.1. The purpose of this Rotary Fellowship shall be...
To bring together in a vocational group those persons interested or passionate about Strategic Planning in order to develop their personal skills in this field, to help them think and act strategically, to challenge them by proposing, discussing or trying to find solutions for different Strategic Planning topics from inside or outside Rotary using Rotary models and templates or any other Rotary supporting documents
This Rotary Fellowship shall operate in compliance with Rotary International’s policies for Rotary Fellowships, but it shall not be an agency of, or controlled by Rotary International.
ARTICLE III – MEMBERSHIP
Section 3.0. Membership in S-PRoF is of two types: Active and Honorary. Past RI President Ray Klinginsmith was proposed and accepted to be the Honorary Chair of the group. All the other members are active,
Section 3.1. Membership in the S-PRoF is open to all, Rotarians, family members of Rotarians, program participants and alumni who have the same S-PRoF purpose.
Section 3.2. Membership shall be offered on a 3 years basis or on an annual basis. Lifetime memberships may be offered at the discretion of the Rotary Fellowship’s Board of Directors.
Section 3.3. S-PRoF membership can be accompanied/ recognized by its own signs (pin, member ID, etc)
ARTICLE IV - BOARD OF DIRECTORS
Section 4.1. S-PRoF shall be governed by a Board of Directors with 3 committees (Executive – Annex 1, with 7 members, Operational – Annex 2, with 15 members and Educational – Annex 3, with 9 members). The skills in Strategic Planning field and the Rotary hierarchy levels of seniority will be important selection criteria for the S-PRoF Board members of the committees. The administration role of the group will belong to the Executive Committee. The number of directors for each committee was initially determined by the founders of S-PRoF and agreed by the Rotary Fellowship’s Executive Committee Board. All directors are active Rotarians.
Section 4.2. Terms for directors may last from one to three years. Directors’ terms are renewable for up to six years. After six consecutive years of service, directors are ineligible to serve until three years have passed. Terms shall commence on 1 July of the calendar year elected and end on 30 June of the terminal year.
ARTICLE V – CLASSIFICATIONS
Section 5.1. The Executive Committee of the Board is led by the Chair (administrative head). S-PRoF Vice Chair will be in charge with the group external communication which shall use the group social media platforms. The term of the Directors / officers is coinciding with the Rotary years, i.e. 1 July through 30 June. At the moment of its constitution the period before the first 1 July is considered group membership. If membership starts after January 1 the first membership year will start at July 1.
Section 5.2. The Directors / Officers shall perform the duties and functions usually attached to the title of their respective offices, together with such other duties as may be prescribed by the Rotary Fellowship’s Executive Committee of the Board of Directors.
Section 5.3. Each member of S-PRoF will have an operational classification/ role according to his/her highest Level of leadership position reached in Rotary. Upon request an educational classification can be added if the member intends to implicate in the group educational activities too.
Section 5.4. The Levels of leadership in S-PRoF are mainly based on the Strategic Planning Leadership Levels of the New RI Strategic Plan pyramid and consist in:
L1 – member, L2 – Club, L3 – District, L4 – Region, L5 – Zone, L6 – Multi-zone, L7 – RI.
ARTICLE VI - MEETINGS
Section 6.1. An annual meeting of the members shall take place at the RI Convention each year, or elsewhere as determined by the Executive Committee of the Rotary Fellowship’s Board of Directors. At this meeting the installation of incoming directors and officers and other business shall take place. The exact date, time, and location of the annual meeting of the members shall be set by the Rotary Fellowship’s Executive Committee of the Board of Directors and announced to the members at least 60 days prior to the meeting.
Section 6.2. An annual meeting of each incoming Rotary Fellowship’s Committee of the Board of Directors shall take place immediately subsequent to the annual meeting of all S-PRoF members. Each Board Committee will elaborate its own Strategic Plan.
ARTICLE VII - ELECTION OF DIRECTORS AND OFFICERS
Section 7.1. A Nominating Committee shall be appointed by the Rotary Fellowship’s Executive Committee of the Board of Directors and so indicated in a notice to the members. Notice sent by mail or transmitted via email to the last known address of the members shall be considered good and sufficient notice. The Nominating Committee shall receive nominations for expiring Directors positions until a specified deadline, whereupon nominations shall be closed. The Nominating Committee may also offer its own nominees for election. All nominees must indicate their willingness to serve by a specified deadline to be considered valid nominees for election.
Section 7.2. The names of the nominees for Directors’ positions in all Committees of the Board shall be distributed to the members, along with a voting ballot, at least 30 days prior to the annual meeting of the members. Ballots may be sent by mail or transmitted via email to the last known address of all members in good standing. Ballots shall indicate that they must be returned to the Nominating Committee at least seven days prior to the annual meeting.
Section 7.3. The Nominating Committee shall tally the votes cast and announce the newly elected incoming directors of the Committees of the Board prior to the annual meeting of the members
Section 7.4. At its annual meeting the incoming members of the Committees of the Rotary Fellowship’s Board of Directors shall meet by committee and elect from the members of each committee the incoming officers of the Rotary Fellowship, who shall become officers-elect on the first day of July following their election and shall take office on the next 1 July.
Section 7.5. A vacancy in the Rotary Fellowship’s Committees of the Board of Directors, or any office, shall be filled by action of the respective Committee of the Rotary Fellowship’s Board of Directors under the supervision of the Executive Committee of the Board.
Section 7.6. A director or officer may be removed from office by a two-thirds vote of the Rotary Fellowship’s Committee of the Board of Directors, or, by a two-thirds vote of the Executive Committee of the Board.
ARTICLE VIII - FISCAL MATTERS
Section 8.1. The fiscal year of the Rotary Fellowship shall be the same as the Rotary year, i.e.1 July through 30 June.
Section 8.2. The Rotary Fellowship’s dues are set by the Executive Committee of the Board of Directors at $100 per 3 years or $33 per year if you pay every year, and shall be due immediately after the date of the approval by the group at rotarycraiova.ro/wp. The period before 1 July of the first Rotary year will be considered included in the first year. According to RI bylaws the membership to the group for a period of at least 2 years is a criteria of group viability. Non-payment of dues can be a criteria of membership termination.
Section 8.3. Funds will be deposited in a financial institution (bank), usually in the country of the Chair of the Board of the group. It is recommended the use of a special account opened especially for S-PRoF and being also under the fiscal stewardship of another Rotary incorporated/ legal entity (e.g. a Rotary Club). No officer or other S-PRoF member or person legally representing the group cannot engage expenses up to the amount of $1,000 without the informal consent of the Executive Committee members of the Board.
Section 8.4. S-PRoF officers or other members’ personal expenses are forbidden except exceptional cases approved by consensus by the Executive Committee of the Board.
Section 8.5. S-PRoF can receive but cannot make donations to other entities except the Rotary Foundation or in special emergency situations, decided by the Board.
ARTICLE IX - COMPLIANCE WITH RI POLICIES
Section 9.1. The Rotary Fellowship shall comply with Rotary International’s policies for Rotary Fellowships, as set forth in the Rotary Code of Policies (Annex 4). The Rotary Fellowship’s Directors of the Committees of the Board shall familiarize themselves with these policies and any amendments to these policies as adopted by the RI Board of Directors from time to time.
Annex1
Executive Committee of the Board of Directors Country
1 Corneliu Dinca (Chair) Romania
2 Stephanie Urchick (Vice Chair) USA
3 Jessie Harman (Executive Educational) Australia
4 Virpi Honkala (Executive Operational) Finland
5 Marijan Bulat – Liaison Operational levels Croatia
6 Daniel Tanase – Liaison Educational levels Romania
7 Martha Maria Mocanu - Financial (Treasurer) Romania
Annex 2
Operational Committee of the Board of Directors
1 Corneliu Dinca (Chair) Romania
2 Stephanie Urchick (Vice Chair North America) USA
3 Olayinka Babalola – Op Director (Africa) Nigeria
4 Mario de Camargo – Op Director (South America) Brasil
5 Katerina Kotsali Papadimitriou – Op Director (ECE) Greece
6 Virpi Honkala – Op Director (Northern Europe & RIBI) Finland
7 Jessie Harman – Op Director (Australia & Micronesia) Australia
8 Manoj Desai – Op Director (Southern Asia) India
9 Guiller Tumangan – Op.Director (Eastern Asia) Philippines
10 Michel Jazzar – Extension Director Lebanon
11 Șafak Alpay – Liaison Director Turkey
12 Paolo Zanardi – Liaison Director Brasil
13 Mohamed Ghammam – Liaison Director Tunisia
14.Patrick Kisanga - liaison Director Zambia
15. Norbert Turco - liaison Director France
Annex 3
Educational Committee of the Board of Directors
1 Corneliu Dinca (Chair) Romania
2 Stephanie Urchick (Vice Chair), Trainer USA
3 Jessie Harman – Education Director, Trainer Australia
4 Serge Gouteyron – Partnerships Director, Trainer France
5 Gerard Allonneau – Youth Director, Trainer France
6 Nicki Scott – Communications Director, Trainer USA
7 Paul Jankowitsch – Resources Director, Trainer Austria
8 Daniel Tanase – Resources Director, Trainer Romania
9 Darko Tipuric – Resources Director, Trainer Croatia
Annex 4 See Article 42, 42.010 – 42.040 RI Policies for Rotary Fellowships (CoP January 2021 Bylaws)